SOA Bylaws


This Corporation shall be known as the Scrambler Owners Association (SOA).


Our primary activities and interests shall be oriented toward the promoting the preservation, promotion of limited production AMC Jeep Scrambler vehicles (1981-1986) and the organization of their respective owners. The purpose of the organization is to facilitate organizing owners of the Scramblers by providing a medium for them to interact with each other.

SOA will provide the North American community with a legal and operating structure to facilitate:


What is SOA looking for in a new member?

We are looking for responsible CJ-8 owners and enthusiasts who want to participate in CJ-8 related events and/or CJ-8 owners who are looking for technical help/support in the troubleshooting, care, daily maintenance, restoration, or modification of their vehicles.

Qualifications For Membership

Ownership of a CJ-8, where a CJ-8 is defined as:

Ownership of Multiple CJ-8s

If a family owns multiple CJ-8s (as defined by these bylaws), they may have as many family members join the SOA as they own CJ-8s, as long as they meet all of the following conditions:


Verification of the eligibility of the additional family members under these bylaws may be requested by the board at any time, with membership revoked if verification does not satisfy the board. Any refund of membership dues will be at the discretion of the board.


Sale of Vehicle

Upon sale of a vehicle, the member must remove all club decals and emblems. Any member leaving this club under unfavorable conditions shall return all evidence of club membership.

Associate Membership for Past Owners

1. Non-voting membership for former Scrambler Owners Association members who no longer own a Scrambler

2. Membership dues the same as a normal member, pays member price at National if attending

3. Receives the same materials as normal member and all other privileges (aside from voting as mentioned in (1))

Membership Responsibility



Dues are reviewed and approved by the SOA Board of Directors on an as needed basis, at a minimum of annually.

Membership period for all members runs from January 1st to December 31st.


Members joining before July 1st pay an initiation fee of $45 ($47 if using PayPal) and their membership renewal will be due Dec 31 of that year.


Members that join after July 1st pay an initiation fee of $45 ($47 if using PayPal) and their membership renewal will be due Dec 31 of the following year. For example, someone joining in Nov of 2010 will not need to renew until Dec of 2011.

Members who do not pay their dues within 30 days of the renewal date will have their Membership automatically rescinded. Any previous member that has had a lapse in their membership and can provide proof of membership can renew at the renewal rate.

No portion of annual dues will be refunded to any Member whose Membership is terminated either by choice or Board of Directors' decision, except upon approval of the Board of Directors in consideration of extenuating circumstances.

Membership Privileges

New Members shall receive a one-time Membership package that shall contain:

Renewal Memberships will only receive a SOA decal. Tshirts are not included on renewals but available for additional purchase.

Membership entitles Member to participate in SOA Events, subject to the rules and regulations of said Event.

Membership entitles Member to receive supplier discounts negotiated by SOA and published on SOA's web site. Member shall not use the SOA name to negotiate any separate agreement with said suppliers, nor shall Member attempt to negotiate with any supplier under contract with SOA for other privileges as an individual. Due to the sensitivity of sponsorship arrangements, failure to comply shall be grounds for termination of Membership.

Elected Club Officers and adoption of Club bylaws


Each office shall be held for a term of 2 years. Appointments, delegates and committee positions may be held by any member, whether an officer or not.

A minimum of an 18-month membership shall be required before election to an office can be made.

There will be four Officers: President, Vice President, Treasurer, and Secretary. The decision making authority rank flows in order as listed above, with President possessing the highest level. This authority rank is only applicable in decision-making circumstances where a Board of Directors vote is not feasible, such as during an Event.

Grievance Committee

The Grievance Committee shall be made up of five (5) members all of whom are volunteers. The committee will elect a chairperson amongst themselves. The chairperson will be the public voice of the grievance committee and receive complaints via determined method. The purpose of the Grievance Committee shall be to serve as a mediator between SOA members in which there is a dispute and arbitrate a resolution to the issue. They will then coordinate by calling, emailing other members of grievance committee to initiate a vote or determine action. Their responsibility is to determine the validity of any grievance voiced by any Member. This committee will decide on the proper course of action for resolving any grievance. Two-thirds majority shall rule in Grievance Committee votes.

Appointed Support Positions

There shall be two (2) appointed support positions who's duties shall include but are not limited to assisting in design and development of, for shipping out the t-shirts and decals, work closely with the officers to maintain current inventory levels of each, packs up t-shirts and does a weekly shipping to new members etc. as well, assists in keeping track of new and current members. The persons filling these positions will be expected to hold this position for a minimum of one (1) year. At the end of one year the Board shall ask persons holding these positions if they wish to continue with the position or if they wish to step down. If a volunteer holding this position steps down the Board shall ask the members of the association for a new volunteer. Persons holding these positions can be removed at the discretion of the Board.


Nomination for Officers will take place biannually for two of the officers such that two different officers are elected each year. The pairings shall be President and Secretary on one year and Vice President and Treasurer the following year. In this way, the board retains two officers to maximize the organizational knowledge transfer from one election to the next.

Nominations shall open via a posting on the SOA member forum on July 10 with nominations closing July 20. Elections will be held on August 8-15 via postal mail, only ballots postmarked between August 8-15 will be counted (should the 15th fall on a Sunday, the 14th will be the last eligible day). The newly elected Officers shall assume their responsibilities on August 22 following the elections.

To be eligible to vote, the member must be a current member of the SOA (dues current) at midnight of July 10. The treasurer must send out a list of all paid members/eligible voters to the SOA officers by midnight on July 11, this list will be posted on the SOA forum along with the announcement of the opening of nominations.

Elections will happen by mail via the following process. For the sake of this explanation, the officers up for election will be called A and B and the officers not up for election will be called X and Y

Ballot creation and distribution (if needed due to more than one candidate for either office)

1) Officer X will print one official SOA ballot form for each eligible voter and will sign their name in distinct ink (such as red Sharpie or similar, such that it can’t be photocopied easily) on each ballot.

2) Officer X will print an envelope addressed to each eligible voter

3) Officer X will print and stamp an envelope with the address of Officer Y and sign the back in distinct ink (such as red Sharpie or similar, such that it can’t be photocopied easily).

4) Officer X will mail the ballot form and stamped return envelope to each member by July 30.

Member voting via mailed ballot

1) Member will have to check the official SOA forum for the official list of nominees as posted by the SOA officers upon closing of the nomination period.

2) Member will legibly write name of their choice for each of the two officer positions on the official ballot and return via the addressed/stamped/signed envelope supplied with the ballot.

3) Only ballots postmarked between August 8-15 will be counted  (should the 15th fall on a Sunday, the 14th will be the last eligible day).

Ballot return and counting/recording/reporting

1) Officer Y will collect and tally all votes as they come in, verifying that only one ballot is returned per member on the official form and postmarked by August

2) Officer Y will send a list of the results to the SOA officers by midnight of August 22.

3) Officer Y will scan all eligible ballots and send the resulting electronic file to the SOA officers as a part of the SOA records.

4) Officer Y will produce a second version of the scanned file that crops out the actual vote from each ballot, but clearly shows the name of the voter and their signature. This document (suggested PDF format) will be posted on the SOA forum for members to verify their vote was counted.

5) Announcement of the winner for each position will be posted on the official SOA forum.

The Vice President will automatically become the President in the event the President is recalled or voluntarily resigns for the remainder of the term and the remaining board shall appoint, via a majority vote of the remaining officers, a qualified member to fill the remainder of the Vice Presidential term.

If the Vice President, Treasurer or Secretary is recalled or resigns, the remaining board shall appoint, via a majority vote of the remaining officers, a qualified member to fill the remainder of the term.

Officer terms are two (2) years. Elected Officers are not limited to the number of terms they may run or hold for any office.

Officer Recall

The Board of Directors may recall an Officer, Director, or Committee Chairperson with a unanimous vote. The accused Officer or Director shall abstain from the vote as applicable. General Members may proceed with a recall Motion only via sponsorship of a Director on the Board in the form of a Second of the Motion. General Members must first process any complaint through the Grievance Committee or the Motion shall automatically be dismissed without vote. A general Membership recall Motion requires two-thirds (2/3) vote to pass. Quorum is 100% for recall Motions. Failure to establish 100% Quorum at the time of the vote shall result in dismissal of the Motion without vote.

Bylaw Changes

Bylaws may be changed by a two-thirds vote of the Board of Directors.


The Secretary shall keep records of all voting activity and a log of all Motions as part of permanent SOA records. These records must be maintained for a period of at least seven (7) years.

A Member shall make a Motion in order to establish the requirement for a vote. Another Member must second the Motion in order for it to become a formal Motion. Members can make subsequent Motions to table or dismiss the Motion under consideration. A tabled Motion shall be tabled for one month unless otherwise specified. Successful Motions to dismiss are the equivalent of a failed vote. All Motions must pass, fail, or table.

There is no quorum for general Membership motions. A formal 2 week notice will be given by a Board member for a vote. This formal notice will be presented on the SOA Members forums. Votes will be tallied on the vote due date by a board appointed member. A vote will be considered complete and enforceable when the votes are counted.

The only exceptions to this rule are specifically outlined in these Bylaws.

Board of Directors Quorum is a majority of the Board members. The voting for any Motion submitted to the Board will be considered closed 72 (3 days) hours after the Motion is presented, unless a majority of the Board agrees to extend the vote for another 72 (3 days) hours. If a majority of the Board has not voted within that time limit, a Quorum will not have been reached, and the Motion will be considered as tabled and will have to be resubmitted for another vote at a later time. This provision applies to all Motions other than a By-Laws change, which requires a two-thirds vote of the Board. The Board of Directors will follow the Bylaws concerning Motions in the same manner as the general Membership. The Board of Directors will follow the Bylaws concerning Motions in the same manner as the general Membership.

The Board of Directors shall have sole discretion to determine which Motions shall be placed to general Membership vote. Generally, these shall be limited to the contents of Membership packages and the organization of Events. The Board of Directors shall vote upon all other Motions, and their ruling shall be final.


Mandatory Activities and Expenditures

Sponsored Events and Trip Rules A Sponsored event is by definition an event in which SOA formally recognizes the Event as a SOA Event, and the Event is attended by at least one Director. Chapter Events must meet the same criteria. Formal recognition of an Event will be established by Board of Director voting procedures, and subsequent publication on the SOA website.

Event Regulations

All vehicles must have the following equipment to attend the off road portion SOA sponsored Events:



A SOA Event participant, whether SOA Member or Guest

Board of Directors:

Comprised of the Officers of SOA and one (1) other Member for a total of five (5) Directors, the additional member is the Grievance Committee chair.


A member of the Board of Directors


A SOA sponsored activity as defined by the requirements of these bylaws


An Event Attendee formally invited by a SOA Member prior to the start of the Event


An individual or regional Chapter paying dues to SOA to maintain active SOA status. A Member possesses SOA Membership. Membership is also defined as the collective Members for the purpose of voting or other SOA activities


An action presented by any Member for vote by the Membership


The CJ denotiation of the Jeep Scrambler manufactured by AMC from 1981 to 1986


Is an elected SOA official in the rank of President, Vice President, Treasurer, and Secretary.


Percentage of Members that must be present in order to vote on a Motion

Trail Master:

The Director or Member leading a SOA Event. Usually this person will physically lead an Event, and has a high level of experience in order to provide guidance to the rest of the Attendees

SOA News Letter:

A publication be it printed or electronic published

Chairman of the Board:

The elected President is the Chairman of the Board, and will preside over all Board of Directors activities.